Call for Proposals for
Facilitated Roundtable Discussions & Poster Presentations
***Please note that we are no longer accepting proposals for this year's conference.***

Conference registrants are invited to submit proposals to:

1. facilitate a discussion related to the conference theme or the Fulbright Program during the roundtable discussion session from 2:15 to 5 p.m. on Friday, Nov. 2, and/or

2. make a poster presentation from 9 a.m. to 12 p.m. on Sunday, Nov. 4.

• The DEADLINE for facilitated roundtable discussion proposals is July 31, 2007.

• The DEADLINE for poster session proposals is Aug. 31, 2007.

• Roundtable discussion facilitators and topics will be selected by vote of Association members. 

• Poster presentations will be selected by the Fulbright Association.

• Conference information is available at http://www.fulbright.org/conference.

 General Guidelines for Facilitated Roundtable Discussion & Poster Session Proposals

• All facilitators and presenters must be members of the Fulbright Association; visiting Fulbright students, scholars or teachers; or members of the Fulbright Association in their country.  If you are unsure of your membership status or your eligibility to submit a proposal, please contact the Fulbright Association at (202) 347-5543 or by e-mail.

• All facilitators and presenters must register for the Fulbright Association 30^th Anniversary Conference: People & the Planet.  Registration information is available here.  The Fulbright Association is not able to waive conference registration fees for facilitators and presenters.  There are reduced registration rates available for currently enrolled students and for early registrants.

• Proposed discussion topics and posters must relate to the conference theme and/or to the Fulbright Program. 

• Proposed discussion topics and posters should be presented so they are interesting and accessible to non-experts in the field.  Fulbright Association members represent many disciplines, career stages and areas of expertise, as do visiting Fulbrighters and representatives of sister Fulbright alumni organizations abroad. 

• Facilitators and poster session presenters are responsible for their own travel and participation-related costs.  Although the Fulbright Association is not able to fund facilitators and presenters, the Association may be of assistance in writing letters of invitation and support to selected facilitators and presenters for use with third-party funding sources.  Please contact our office at (202) 347-5543 or by e-mail to request such a letter.

• Proposals, presentations, and discussions may not be commercial or promotional in nature.  The following activities are prohibited: commercial sales pitches; self-promotion; unwarranted criticism of a competitor; and distribution of sales materials and promotional literature.

• Proposals, presentations, and discussions must be nonpartisan and may not endorse or oppose a political party, a candidate for office, or other partisan organization.

Specific Guidelines for Facilitated Roundtable Discussion Proposals

• Roundtable discussions will be 45 minutes long.  Depending on the number of facilitators and topics selected, facilitators may be asked to lead their discussion once, twice, or three times during the session from 2:15 p.m. to 5 p.m., on Friday, Nov. 2.

• The topic of each session should promote communication and interaction and should be conducive to dialogue among up to 10 people.

• Facilitators are not expected to make presentations but should have up to ten specific questions prepared to encourage participation by all individuals at the roundtable.

• The Fulbright Association will not provide audiovisual equipment, photocopy materials, or provide supplies for facilitators.

Specific Guidelines for Poster Session Proposals

• Posters should be no bigger than 36”x 48”.

• The Fulbright Association will provide a white, 36”x 48”, three-panel presentation board for a fee of $8 if you do not want to bring your own.  Posters will be placed on tables, which may be shared with other posters.  The Association will provide tacks and tape free of charge.

• The Fulbright Association will not provide audiovisual equipment or photocopy materials for poster session presenters.  AV equipment is available through the Madison Hotel.  Price list available upon request.

Information to Include in Proposals for Facilitated Roundtable Discussions

1. Contact Information:  Name, title, professional affiliation, address, city, state, country, zip code, telephone number, and e-mail address.

2. Title of Discussion Topic (limit 10 words).

3. Brief Discussion Topic Description (250 words).  Be sure to state how your topic relates to the conference theme and/or the Fulbright Program and list at least five questions you will ask to encourage discussion.

Information to Include in Proposals for Poster Session

1. Contact Information: Name, title, and professional affiliation, address, city, state, country, zip code, telephone number, and e-mail address.

2. Poster Title (limit to 10 words).

3. Brief Poster Description (250 words).  Be sure to include why your poster is relevant to the conference topic and what information conference attendees would take away from viewing it.

How to Submit Your Proposal

Completed proposals should be submitted by e-mail to proposal@fulbright.org.  If you are submitting both a roundtable discussion proposal and a poster session proposal, please submit them separately.

Deadline for Roundtable Discussion Proposals:                    July 31

Notification for Roundtable Discussion Proposals:                August 31

Deadline for Poster Session Proposals:                              August 31

Notification Deadline for Poster Session Proposals:             September 17

Each proposal should be submitted in a single e-mail with all required information included in the body of the message or as attachments.  E-mail attachments should be in Microsoft Word, Rich Text Format, Corel WordPerfect, or Adobe PDF format. Proposals missing any required information or submitted in pieces through multiple e-mails will not be considered.  And, please remember to submit roundtable discussion and poster session proposals separately.

Proposal Review and Selection Process

The Fulbright Association reserves the right to 1) request modifications to proposals prior to accepting them for the conference program; 2) reject proposals; and 3) decline to review proposals received after the posted deadline dates.

Roundtable Discussions
The title and summary of proposals which meet the stated guidelines and are received by July 31, 2007, will be posted on the Fulbright Association’s web site.  Members will be invited via e-mail to review the proposals and select their three top choices.  Proposals receiving the most votes will be accepted as meeting space and session schedule allow.  All applicants will be notified on August 31, 2007, about the status of their proposals.

Poster Sessions
The Fulbright Association will select posters to be presented at the conference.  Poster proposals will be considered for acceptance as they are received by the Fulbright Association. The deadline for poster submissions is August 31, 2007.  However, spaces may be filled before the deadline, so we strongly recommend that submit proposals for the poster session as soon as possible.  All applicants will be notified no later than September 17, 2007, about the status of their proposals.

This page was updated October 24, 2007